Looking for bar counters, glasses, chafing dishes or fridges for hire in Nairobi? Amazing Theme Party Planners supplies bar counters, bar stools, cocktail tables, glassware, stainless-steel cutlery, chafing dishes, beverage dispensers, tea urns, fridges and freezers, convection ovens, deep fryers, BBQ grills, corn pots and container kitchens and shops for hire across Nairobi, Kiambu, Machakos, Ngong and all major Kenyan towns. Our own crew delivers, positions and collects the equipment at your venue, so your caterer and bar team can start work without hunting for equipment or arranging transport. Since 2020 we have delivered 500+ events, from family celebrations to weddings, conferences and corporate receptions.
Whether you are hosting a wedding, a ruracio or ngurario, a harambee, a corporate reception, a product launch, a birthday, a graduation or a church or school event, we match the equipment to your guest count, menu, drinks format and venue layout. Tell us your date, venue and guest count, and we will recommend what to hire.
Types of Catering and Bar Equipment We Hire in Nairobi
Bar counters start from KES 15,000 for the rustic wooden bar counter. The Victorian black bar set and the mobile vintage cart bar are KES 30,000 each, and the white arched display bar counter is KES 30,000 (counter only) or KES 40,000 with a fridge and glassware package. The rich mahogany bar counter is KES 40,000, the rose gold and silver LED bar counters and the Victorian white bar set are KES 60,000, and gold and silver brand display stands are KES 20,000. Eight styles of black and gold, rose gold and designer bar stools are KES 2,000 each, and cocktail tables start from KES 3,600 (rustic funnel) and KES 8,500 (blue LED rose-pattern).
Glassware is KES 80 per glass across eight shapes: champagne flutes, wine glasses, highballs, martini, margarita, whisky tumblers, shot glasses and beer pilsner glasses. Stainless-steel cutlery is KES 50 per fork, knife or spoon, or KES 150 for a cutlery set.
For service, chafing dishes in gold and silver are KES 1,700 and KES 1,746, an electric tea urn (30 litres) is KES 3,000, a beverage dispenser is KES 500 and a glass beverage dispenser with stand is KES 1,800. Our bar equipment range also covers cold storage: a 50-litre bar fridge at KES 6,000, a 90-litre storage fridge and a 300-litre single-door display fridge at KES 12,000, a 600-litre single-door display fridge at KES 24,000, double-door display fridges from KES 28,000, a 527-litre side-by-side fridge freezer at KES 35,000, a 605-litre multi-door fridge with wine chiller at KES 96,500, and chest freezers of 300 and 500 litres at KES 15,000 and KES 17,994.
For hot food, we hire a convection oven at KES 10,000 (a propane/electric version at KES 20,000), a deep fryer at KES 18,000, a propane BBQ grill at KES 20,000 and a corn pot at KES 2,000. For larger operations, container units include a portable container kitchen unit and a 20-foot duka container shop at KES 70,000, a 40-foot duka container shop at KES 120,000 and a 40-foot container office or event suite at KES 160,000.
Which Catering and Bar Equipment Is Best for Your Event?
For a wedding, the usual mix is chafing dishes for the buffet, cutlery and glassware for every guest, a bar counter with stools, and a display fridge or two for drinks, with a tea urn if you are serving hot drinks. For a ruracio, ngurario or harambee, chafing dishes, cutlery, beverage dispensers, a tea urn and chest freezers or fridges for cold storage cover most needs, and a convection oven, deep fryer or BBQ grill suits on-site cooking.
Corporate receptions, launches and conferences work well with a branded display stand or LED bar counter, glassware, cocktail tables and stools, and a wine-chiller fridge for premium drinks. A birthday or garden party is comfortable with a rustic bar or cart bar, a beverage dispenser, glassware and a bar fridge, and an outdoor catering operation may need a container kitchen or duka container shop to work from.
How Much Does Catering and Bar Hire Cost in Nairobi?
Catering and bar hire in Nairobi starts from KES 50 for a single fork, knife or spoon and goes up to KES 160,000 for a 40-foot container office or event suite. Glassware is KES 80 per glass, a chafing dish about KES 1,700, a bar counter from KES 15,000 and a display fridge from KES 12,000. Your final quote depends on the equipment, quantities, hire duration, venue access and power or gas needs. An 80% deposit secures your date, and delivery and collection are quoted separately by distance.
How Much Equipment Do I Need?
As a starting point, a basic event often needs 2–3 glasses per guest, and cocktail or multi-drink events need more. For cutlery, plan one set per guest and allow roughly 10–15% extra for breakage, seconds or late additions. The number of chafing dishes depends on the number of hot dishes on your menu, and the size of fridge or freezer depends on drinks volume and how long the event runs. Send your guest count, menu and drinks format and we will calculate the list with your caterer or bar team.
What Is Included in Catering and Bar Hire?
Your hire covers the agreed equipment, checked and prepared before dispatch, delivery planning with your caterer or venue, positioning by our crew and collection after the event, with delivery and collection quoted separately by distance from our Waiyaki Way yard. Return requirements vary by product, so confirm glassware, cooking equipment, fuel and any breakage terms in your quotation. You can combine catering and bar equipment with chairs, tables and linen, tents and décor in the same quote.
Catering & Bar Hire Delivery Across Nairobi and Kenya
We deliver, set up and collect equipment regularly in Karen, Runda, Muthaiga, Gigiri, Westlands, Kilimani, Lavington, Kileleshwa, Langata, Ngong Road, Thika Road, Mombasa Road, Syokimau, Athi River, Kiambu and Ruiru, and travel to Naivasha, Nakuru, Nyeri, Machakos, Mombasa, Kisumu and other Kenyan towns for larger events. Delivery and collection are quoted by distance from our Waiyaki Way yard at KES 270/km for the first 30 km and KES 180/km beyond 30 km, with return logistics confirmed in your quotation.
Catering & Bar Hire in Nairobi Estates, Kiambu, Machakos, Ngong and Surrounding Towns
We deliver, set up and collect equipment in Nairobi’s large residential estates and across the surrounding towns, so you can hold your event at home, on your compound, in a gated community or at a hall. In the upmarket and gated areas we deliver to Karen, Hardy, Langata, Runda, Muthaiga, Muthaiga North, Gigiri, Ridgeways, Nyari, Lavington, Kileleshwa, Kilimani, Hurlingham, Kyuna, Spring Valley, Loresho, Kitisuru, Rosslyn, Parklands, Upper Hill, Garden Estate, Thome and Kahawa Sukari.
In Eastlands and Embakasi we cover Buruburu, Donholm, Umoja, Embakasi, Pipeline, Kayole, Komarock, Fedha, Utawala, Njiru, Ruai, Kamulu and Joska. Along Thika Road and the north-east (about 12–30 km from our yard) we serve Kasarani, Roysambu, Zimmerman, Githurai, Mirema, Ruaraka, Kahawa West, Kahawa Wendani, Ruiru (Membley, Kimbo and Mugutha), Juja, Thika Town and Gatundu.
On the Kiambu and Limuru side (about 20–38 km) we deliver to Kiambu Town, Kiambu Road, Ruaka, Banana, Karuri, Kikuyu, Kabete, Limuru, Tigoni, Githunguri and Tatu City. To the south, around Ngong and Kiserian (about 22–35 km), we cover Ngong Town, Ngong Road, Matasia, Embulbul, Kiserian, Ongata Rongai, Nkoroi, Kerarapon, Kitengela, Isinya and Kajiado Town.
Along the Mombasa Road corridor (about 15–35 km) we deliver to South B, South C, Nairobi West, Madaraka, Imara Daima, Nyayo Estate, Syokimau, Mlolongo, Athi River, Mavoko and Katani, and further out to Machakos Town and Kangundo Road, where transport is quoted by distance. These locations are popular for ruracios, weddings, church events and family functions on large compounds and farms.
Estates have their own rules, so check with the management office or residents’ association about delivery access, loading hours, noise and parking before your event. For apartments and venues with stairs or lifts, tell us the floor and the access route so the crew can plan the delivery. Send us your estate or town when you enquire, and we will confirm availability and the transport cost.
Power, Gas, Outdoor Setups and Weather
Fridges, freezers, display fridges, ovens, urns and fryers need electricity, and the propane grill and propane/electric oven need gas or power, so tell us about the venue’s supply and the distance to the service area so refrigeration and cabling can be planned safely. We set up in homes, halls, hotels, gardens and under tents and marquees. We cannot control the weather, so if rain is possible we recommend placing bars, food stations and electrical equipment under a tent, marquee or roof; if rain stops an outdoor event, you can choose another venue or agree a suitable new date with us.
How Far in Advance Should You Book Catering and Bar Equipment?
We recommend booking 2–4 weeks ahead for weekend events, and 4–6 weeks ahead for large orders, container units or peak periods such as December, Easter and August. Last-minute bookings are possible, subject to availability. An 80% deposit secures your date, and the remaining 20% balance is due on delivery, after setup is complete and you have confirmed and accepted all items. Send your date, venue, guest count and menu on WhatsApp at +254 792 788 442 and we will reply with an itemised quote.
